Events

An Event in Kwipoo is more than just a date on a calendar—it’s a way to plan, track, and coordinate things for activities. Whether you’re going on a solo trip, organizing a group adventure, getting ready to move, or just prepping for a weekend getaway, Events help you manage what you need, avoid forgotten items, and coordinate with others.

Events allow you to assign Things and Sets to a list (group or personal), track total weight, and—if it’s a group event—collaborate with friends to ensure everything’s covered.

Why Use Events?

Types of Events

Solo Event – Just for you. No invites, no group list—just your personal packing list
Group Event – Invite others to join. Includes a shared group list plus optional personal lists for each attendee.

Adding an Event

Go to Events: On the navigation bar, select Events.
Add a New Event: Tap the + button in the top right.
Enter Required Fields (see fields)
Enter Optional Fields (see fields)
Save: Once done, tap Save, and the Event will appear in your Events list.

Fields

Is Solo

Defines whether this is a Solo or Group Event.

Yes (default: false)

True (Solo), False (Group)

Name

A clear, descriptive name for the Event.

Yes

“Backpacking Trip”

Description

Additional details about the Event.

“Weekend in the mountains”

Location

Where the Event is taking place.

“Rocky Mountain National Park”

Start Date

When the Event begins.

“2025-06-15”

End Date

When the Event ends (must be on or after Start Date).

“2025-06-18”

Visibility

Who can see this Event (public, private, hidden).

Yes

“Private”

Privacy & Visibility

Anyone can see the Event if your profile is public.

Only invited attendees can view it.

The Event is only visible to you.

Lists & Assigning Things to an Event

Every Event has a list (group, personal, or both), where you can assign Things and Sets to ensure nothing gets left behind.

Solo Events

A Personal List is automatically created for you.
Assign Things or Sets directly to your list.

Group Events

In the Thing’s details, you can update the current spot it is in by selecting Move , then from the list of Places & Spots select Move Here for the location you are putting it in.
If you move the item physically (e.g., from your bedroom to your garage), simply update its Spot to keep your inventory accurate.

How to add a personal list (group events only)

Go to the Event Details.
Open the Menu (top right of the Event page).
Click Add Personal List +.
Your Personal List will now appear under the Event.
To remove it, go to the Event Menu and select Remove Personal List

Assigning Things & Sets to an Event

Go to the Event Details: Open the Event you’re planning for.
Open the Event Menu: Click Assign Thing(s) +. If both Group List and Personal List exist, whichever tab is selected is where the Things will be assigned.
Choose Your Assignment Method: Assign Things directly to the active list. OR add categories first, then assign Things to specific categories by selecting Assign Thing(s) + next to the category.
Select Things & Sets: The Thing List page will open, where you can select what you want to add.
Confirm Assignment: Tap Assign to finalize your selections.

Viewing and Checking the Packing List

Go to the Event Menu: Click Packing List.
Choose Your View:
Tile View → Shows Thing images/cards grouped by Spot.
List View → Displays just names/descriptions, also grouped by Spot.
Check Off Items as You Pack.

Total Weight Tracking

For group events, you'll see:

Personal Weight – The total weight of everything you personally added.
Group Weight – The combined weight of all Things in the Group List.

Knowing these weights helps:
✔ Balance gear loads among attendees.
✔ Optimize pack weight for travel or hiking trips.
✔ Prevent overpacking and unnecessary bulk.

Inviting & Managing Attendees (Group Events Only)

Send Invites: Go to the Event Menu. Select Send Invites and choose who to invite.
Managing Attendees: View, accept, or decline invitations before the Event starts.
Event Admins: The Event Creator is the admin and can remove Things/Sets from the Group List. Assign other attendees as admins. Remove attendees if needed.

Viewing & Editing Events

Browse Events – See all upcoming and past Events in the Events list page.
Edit an Event – Update the name, description, date, or attendees as needed (depending on your permissions for the event).
Delete an Event – If you’re the admin, you can delete the Event (this does not delete the Things in it).